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Why Spelling and Grammar Matter in Your CV

Reading Time: 7 minutes

Ever put hours into crafting that perfect CV only to be met with silence?

It’s frustrating, right?

I have scanned over 26000 CVs over the past 10 years and have found there is one common reason why so many get rejected.  It’s something so small that has such a massive impact on your career opportunities.

So, I am going to SPELL IT OUT FOR YOU!

Table of Contents

Why Spelling and Grammar Matter in Your CV

Your CV is more than just a piece of paper; it’s the key to unlocking your next big career move. But sometimes, even the most seasoned pros can trip up on the simplest things: spelling and grammar. These small slip-ups can sadly overshadow your hard-earned achievements and skills.

In our fast-paced professional world, where everyone’s jostling for the top spot and recruiters are swamped with applications, the smallest details can make or break that crucial first impression. We all want our CVs to show off our ambition and potential, not be sidelined because of a misplaced comma or a typo!

So, if you’re keen to ensure your CV always puts your best foot forward and truly resonates with those high-flyer roles you’ve got your eye on, stick around. We’re about to delve into some super straightforward tips and tricks.

 Let’s get your CV shining bright!

Alright, let’s break this down.

  1. First Impressions Last: Imagine walking into a crucial business meeting wearing mismatched socks or with a coffee stain on your shirt. A tad embarrassing, right? Think of spelling and grammar errors on your CV as those mishaps. They’re the first thing recruiters notice, and unfortunately, they might remember them more than your achievements.
  2. Professionalism Speaks Volumes: We all know you’re top-notch at what you do. But when there’s a typo glaring from the middle of your CV, it’s like sending an elegant letter with a smudged signature. It just takes away from the overall shine. Getting the small details right screams ‘professional’ louder than any buzzword can.
  3. Your Eye for Detail: In the cutthroat corporate arena, details are gold. If you overlook a simple spelling error, it might make recruiters wonder: will you overlook details in your work? Don’t give them the chance to ponder. Let your CV radiate your meticulous nature.
  4. Clarity Is Key: Clear communication is the backbone of leadership. If sentences in your CV are twisted or punctuated wrongly, it may hint at cloudy communication. You want your CV to read like a well-delivered presentation: sharp, crisp, and impactful. 

In a world where everyone’s CV boasts of degrees, experiences, and skills, what sets you apart is your commitment to excellence—even in the seemingly tiny details. It’s these nuances that tell your story the way it deserves to be told: flawlessly.

3 photos of professionals writing their CVs and a larger photo of a magnifying glass looking at cvs

Common Spelling and Grammar Errors to Avoid in Your CV

Attention to detail is paramount in the professional world. Let’s address some common errors that can detract from the overall impression of your CV.

Distinguishing “Their, They’re, There”:

  • Incorrect: They’re CV was in their bag over there.
  • Correct: Their CV was in their bag over there.


The Distinction between “Your” and “You’re”:

  • Incorrect: Your sure to enjoy you’re new job.
  • Correct: You’re sure to enjoy your new job.


The Correct Spelling of “Definitely”:

  • Incorrect: I am definately interested in this role.
  • Correct: I am definitely interested in this role.


Understanding “Its” vs. “It’s”:

  • Incorrect: Its important to know it’s function.
  • Correct: It’s important to know its function.


Appropriate Use of Capitalisation:

  • Incorrect: I was Team Leader at Global Enterprises.
  • Correct: I was team leader at Global Enterprises.


Proper Placement of Commas:

  • Incorrect: I’m skilled in coding, web design, and, data analysis.
  • Correct: I’m skilled in coding, web design, and data analysis.


These are not mere errors but rather nuances that significantly impact the presentation of your CV. Ensuring accuracy in these areas demonstrates your meticulous nature and commitment to professionalism.

Effective Strategies for ACCURATE Spelling and Grammar

Maintaining a flawless CV requires a structured approach. Here are some effective strategies to help ensure your CV remains error-free:

  1. Use Digital Tools: Before submitting your CV, consider utilising platforms like Grammarly or Hemingway Editor to catch potential oversights.
  2. Peer Review: Engage a trusted colleague or friend to review your CV. An external perspective can often identify areas for refinement.
  3. Stay Updated: With the ever-evolving nature of language and professional standards, it’s essential to review and update your CV regularly.
  4. Auditory Review: By reading your CV aloud, you can identify sentences or phrases that might benefit from restructuring for clarity.

Your CV is a reflection of your professional persona. Ensuring it is presented with precision and clarity will undoubtedly enhance its impact, aligning you closer to your desired roles.

As someone who's dedicated their profession to understanding the nuances of CV writing and the broader job market, I've unearthed a key component many overlook - timing!

Best Practices for Spelling and Grammar Consistency

As you strive for excellence in your professional journey, your CV should mirror that ambition with immaculate spelling and grammar. Here’s how you can maintain consistency and precision:

  1. Create a CV Checklist: Before submitting your CV, have a checklist in place. This should encompass spelling, grammar, punctuation, and formatting checks. Over time, this checklist will become an integral part of your CV review process.
  2. Avoid Last-Minute Edits: Rushing to update your CV moments before an application deadline increases the risk of errors. Allocate dedicated time to update and review, ensuring you’re not under pressure.
  3. Professional Review: Consider investing in professional CV review services periodically. The British Association of CV Writers is a great place to start.  These experts can provide invaluable feedback and catch inconsistencies that might have been overlooked. 

Curriculum vitae and Résumé writing

Articulate your values and strengths to your next employer with a forward looking professionally written CV.

I am currently supporting professionals with their CVs / resumes in the UK, across Europe, and North America.  

Final Thoughts

Each word, sentence, and punctuation mark plays its part in crafting your story. Ensuring meticulous spelling and grammar isn’t just about avoiding errors; it’s about presenting a version of yourself that’s refined, attentive, and utterly professional.

Success lies in the details. It’s those nuances that can make the difference between blending in and standing out.

Harness the tips and strategies shared here, and you’ll not only have a CV that reflects your achievements but one that opens doors with lasting impressions.

It’s All in the Details!

Preparing for a panel interview can be daunting, but with the right approach, you can excel and leave a lasting impression on the interviewers.

Do You Need Help With Writing Your CV?

I have spent the last 10 years supporting companies ranging from start-ups to Fortune 500 companies to find and the best talent around the world.  

During this time, I have:

✔️ Scanned and reviewed more than 26000 CVs.

✔️ Conducted over 7000 interviews.

✔️ Secured new jobs and promotions in 20 countries across 3 continents.

For the past 5 years I have been developing best practices and solutions to help good people have great careers and have developed 3 Career Coaching Programmes suitable for all professionals. 

Are you interested in working with me?

Email me today.

Best of luck,

Dave Crumby

Your Career Optimiser | Certified Leadership and Management Consultant

🏆 Winner of Career Development Specialists of The Year 2023

🏆 Winner of Most Supportive Career Branding Service 2022

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